Appointment Reminder Software

Appointments & deliveries reminders
Confirm appointments and increase profit


“Ultimate has been confirming our appointments for years. They have adjusted & customized the software as our needs have changed. One surprise has been how fast they have made these changes when needed.”

George Dukic – IT Director, Chestnut Counseling Service

Confirm appointments and increase profit. Use Appointment Reminder Software (ARS) to send any reminder to anyone at any time. These prompts can confirm appointments, deliveries, and increase participation. The result is more profit! Text reminders certify deliveries and promote more results. Digital prompts increase participation – enhance life – great for non-profit recruiting.

Appointment Reminder Illustration

Promote better customer relationships by more communication. Ultimate makes this happen with less investment and minimum employee assistance. Scalable service – Priced for any small company, yet has big business features. Deliveries (any item that requires a delivery and acceptance), and professionals (consultants architects attorneys). Home sales & service appointments, salons, mechanics HVAC, pool services, financial services, and so forth. Our software sends the message to clients, customers, or staff; these reminders are sent by voice (telephone call), text (SMS), or email message. 

Any message, Any time, Any device!

All messages appear to come from your office. (the text messages can too!) The service can be fully automatic. Reminders can confirm an appointment. Reports document the calls, texts, and emails. Personalized messages for one or many offices. Live calls can be transferred directly to your scheduling manager. (← ←link to a sample call) Digital prompts increase participation in non-profit events and this enhances life!

Automated and Integrated

Our software integrates with your scheduling software makes reminders fully or semi-automatic. Send telephone calls, text, and or email reminders out every second or spread them out over time – you set the pace (by spreading them out you can manage live transfers for schedule changes.) Message reminders confirm appointments and increase profit.

Community bus
Confirm appointments and increase profit

Ultimate has been making appointment reminder software for over a decade. We have learned three essential considerations: A scalable system, an automated process, and integration with your scheduling software.  Again, three requirements we have discovered for your positive experience: First, integrated into the customer database. Second,  automated routines and make it appear as a local connection. Finally, make it scalable for small or large organizations. Text messages can certify deliveries saving time. Digital prompts increase participation enhancing life.

Reminders can confirm appointments or transfer for changes.

  • Maintain security – customer data, so, the application can be in your office on your network. Health Insurance Portability and Accountability Act (HIPAA)
  • Reminders can include the date, time, office location, and professional.
  • Best of all you use the scheduling software you are using now.
  • Save time – reach hundreds in a timely fashion.
  • Get results – more appointments or if someone needs to reschedule, get it done now, and replace it with a patient needing help today.
  • Generate reports – see who confirmed.
  • Reduce staff turnover – turn the hated routine of reminder calls into valuable employee service.
  • Send the message in the language best for the patient.